Microsoft Teams

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Quick Start Guide (pdf)
Welcome to Microsoft Teams (video)
Microsoft Teams video training (videos)
Quick Start Guide (pdf)

Click the link below to download the pdf

Welcome to Microsoft Teams (video)

Click here to watch the welcome video

Microsoft Teams video training (videos)

Sign in to Teams

How to sign in to teams

  1. Start Teams

    1. In Windows, click Start Start button > Microsoft Teams.

    2. On Mac, go to the Applications folder and click Microsoft Teams.

    3. On mobile, tap the Teams icon2.

  2. Sign in with your Office 365 username and password.

  1. Click on the link sent to you or go to a web browser and paste the link.

How to use a code to join a team

  1. Click Teams Teams button on the left side of the app, then click Join or create a team at the bottom of your teams list.

  2. Go to Join a team with a code (the second tile), paste the code in the Enter code box, and click Join.

Teams and Channels

A team is a collection of people, conversations, files, and tools — all in one place. A channel is a discussion in a team, dedicated to a department, project, or topic.

Channels are where the work actually gets done—where text, audio, and video conversations open to the whole team happen, where files are shared, and where apps are added.

Pick a team and channel

  1. Select Teams Teams button on the left side of the app and then pick a team.

    If you're not on a team and want to create one.

  2. Select a channel and explore the Conversations, Files, and other tabs.

Create a team

  1. Select Teams > Join or create a team.

    This is where you create your own team, or discover existing ones.

  2. Select Create a new team, and then select Build a team from scratch or select Create from... to build an all-new team or create from an existing group respectively.

  3. Select Private if you'd like people to request permission to join, or select Public if anyone in your org can join.

  4. Give the team a name and add a short description if you'd like.

  5. Select Create.

  6. Add members.

    • You can add people, groups, or even entire contact groups.

    • If you need to add people from outside the organisation, use their email address to invite them as guests. Add a friendly display name for them too.

  7. When you're done adding members, select Add and then Close.

Create channel for the team

By default, every team gets a General channel, which is a good channel to use for announcements and information the whole team needs. To add more channels:

  1. Select Select to see more options More options... next to the team name.

  2. Select Add channel.

  3. Enter a name and description for your channel.

    You can build a channel around a topic, project, department name, or whatever you like.

  4. Select Automatically show this channel in everyone's channel list if you want this channel to be automatically visible in everyone's channel list.

  5. Select Add.

Customize and manage a team

  1. Select Select to see more options More options... next to the team name.

  2. Select Manage team to find Members, Channels, Settings, and Apps for your team all in one place.

  3. Select Settings > Team picture to add a team picture and give your team some personality.

Share content in a meeting in Teams

More information here


Start Chat

You start one-on-one and group chats the same way: by selecting New chat New chat icon at the top of your chat list.

Start a one-on-one chat

Once you've selected New chat New chat icon in Teams and entered the person’s name, compose your message in the box at the bottom of the chat. To open your formatting options, select Format Expand button beneath the box where you type your message.

Select Format to expand the box.

When you're ready, select Send Send a message icon. . This starts the chat.

You can also start a one-on-one chat from someone's profile card. Open it by clicking their picture in a channel or from a search.

Start and name a group chat

Start one the same way you start a one-on-one chat: select New chat New chat icon in Teams at the top of your chat list. Select the down arrow to the far right of the To field and type a name for the chat in the Group name field. Then, type the names of the people you’d like to add in the To field.

Name a group chat in Teams.

This starts a new conversation. Everyone who has access to the group chat can send messages.

You can include up to 100 people in a group chat.

Add people to the conversation

To loop more people into the conversation, just click Add people Add people to team button (or View and add participants in group chat) in the top right corner of Teams. Then, type the names of the people you'd like to chat with, select how much of the chat history to include, and click Add.

Note: When adding someone to a group chat (not a one-on-one), you can include the chat history.

Chat history in Teams

Teams will save the whole chat history, all the way back to the first message. And if someone leaves the group, their chat responses are still there in your chat history.

See who's in a group chat

To see who’s in a group chat, hover over the number of participants in the chat header to show a list of everyone’s names.

Participants list in a chat header

Send and read

Group Chats

Find and filter